Office & Administrative Assistant

Let your career thrive with Volt

Volt is hiring an Office Administrative Assistant for a leading non-profit organization in Seattle, WA.

As an Office Administrative Assistant, you will:

The Office and Administrative Assistant support daily operations in the Seattle office by managing supplies, coordinating meetings and events, greeting visitors, and providing general administrative help. The role also assists executives with scheduling, meeting prep, and correspondence. It requires a proactive, reliable individual who can handle a fast-paced environment and is motivated to grow in office or executive support work.

• Welcome guests, staff, and visitors to the office in a professional and friendly manner
• Order and maintain office supplies, tracking inventory levels and placing orders before items run out
• Respond to general inquiries received through the office phone line and shared inbox.
• Acts as a backup to the EA, supporting the C-Suite team
• Assist with data entry and record-keeping in shared systems (e.g., Asana, SharePoint, Salesforce).
• Partner with the Executive Assistant to prepare and print daily meeting packets and travel packets
• Print daily news clips and other “quick prints” for the CEO and CIO
• Assist staff with room booking and hot-desk reservations

This is a Full-time, temp to hire opportunity. 40 hours per week

Schedule: Monday- Friday 9am- 5:30pm

The ideal candidate will have:

• 1–2 years of office, administrative, or customer-facing experience
• Reliable, punctual, and comfortable managing recurring operational tasks
• Basic proficiency in Microsoft Office (Word, Outlook, Excel)
• Strong organization and attention to detail.
• Professional written and verbal communication skills.
• Ability to work independently and with a team.
• Ability to sit/stand and move within work areas. 70% of time is sitting in meetings.

Pay Rate: $32/hr. -$36/hr. DOE

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email hr_dept@volt.com or call (866) -898-0005. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

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